POLICY ON THE USE OF SCHOOL PREMISES FOR AFTER
SCHOOLS ACTIVITES & EVENTS
policy is a review of our current Policy on After-schools activities which was
first drawn up in 2009. This policy was reviewed by the Board of Management in May 2013 and it will be
circulated to those using school premises now and in the future.
This document has been drawn-up
as a response to the growth in demand to using the school building. It further
develops previous policy in this area and takes account of the provisions in
other policies including;
If you wish to hire the hall/ classroom, please note the following;
Organisations: €15 per hour
Profit Organisations/Community meetings: €10
note that payment must be made in advance of the school term for the days and
hours the premises are being hired
Read the accompanying guidelines
(appendix A) for groups/individuals
using school premises.
Read the Child Protection Guidelines
(appendix B) , Health & Safety Policy (available on our website or on
request) & Critical Incident Policy (available on our website or on
- Return the form (appendix C) to the office.
- Attach your Public Liability Insurance
Attach a copy of your Garda Clearance to
your request to the Board of Management. If you have previously completed Garda
Clearance for St. Patrick’s NS, please tick the appropriate box.
Guidelines for Use of School Premises
Including the Rachel Murphy Hall and/or classrooms
Please note the following;
organisation/individual wishing to use the hall or classrooms, needs to put
their request in writing to the Board of Management outlining activity, times,
dates and who will be attending.
the organisation/individual needs to change dates or arrange extra dates for
use of school premises or need to use extra rooms in the school, the request
needs to be put in writing to the Board of Management.
meeting can take place without the knowledge and approval of the Principal.
- Any activities that involve children
will need to adhere to the Child Protection Guidelines and all trainers have
documentation of their Garda Clearance
correspondence is between the class tutor and the parents, not the school.
Therefore ensure you have an appropriate & updated database of your clients
as the Office cannot give out parent phone numbers under Data Protection
- If a
class needs to be cancelled, it is up to the organisation/individual to contact
the parents of each child within that class.
activities or events taking place in the hall will need to produce original
evidence of adequate insurance.
property and equipment belonging to the school is treated with respect and left
classrooms are to be treated with respect and left as found.
property or equipment belonging to the organisation or individual is to be
removed from the premises at the end of each class.
sole shoes to be used for any physical activities taking place in the hall.
litter or rubbish is to be removed as we are a Green School.
problems or breakages are to be reported immediately to the School Caretaker or
heat or any kitchen equipment to be turned off if not required.
First Aid kit is placed in the Servery of the Hall for emergencies. All
organisations should have their own procedures for managing accidents and
emergencies and a database for contacting the parents of children in their
- If a
child is not collected, it is mandatory
that the individual/group contact the parent of the child and wait with the child and another adult
until someone arrives.
national Child Protection Guidelines, do
not take photos or video tape children without parents written permission
national Child Protection Guidelines do
not be alone with a child under any circumstances. This is for your
protection and that of the child.
the event of a critical incident, contact the emergency services and the
St. Patricks NS
Child Protection Recommendations
For all adults (staff, volunteers, parents, visitors,
extracurricular tutors, etc.)
Stay Safe guidelines, any physical contact between school personnel and the
child should be in response to the needs of the child and not the needs of the
adult. School personnel should not do things of a personal nature for a child
which the child can do for him/herself.
recommended that you do;
recommended that you don’t;
Read and abide by our Child Protection Policy and
* If in any doubt regarding a situation
contact the Principal or any teaching staff member.
St Patrick’s National School,
Tel (01) 2954255
Email [email protected]
USE OF SCHOOL PREMISES AGREEMENT
I have read the Child Protection Guidelines and understand my
responsibilities in this regard.
I have read the Health & Safety Policy of St. Patrick’s NS and
agree to adhere to procedures outlined.
I have read the Critical Incident Policy of St. Patrick’s NS and
agree to adhere to procedures outlined.
I have attached my Garda
Clearance to this form.
If no, why not.
received Garda Clearance through St. Patrick’s NS in 2012/13, please note