Extra curricular policy

ST.PATRICK’S NS

POLICY ON THE USE OF SCHOOL PREMISES FOR AFTER
SCHOOLS ACTIVITES & EVENTS

Introductory Statement

This
policy is a review of our current Policy on After-schools activities which was
first drawn up in 2009. This policy was reviewed by the Board of Management in May 2013 and it will be
circulated to those using school premises now and in the future.

Rationale:

This document has been drawn-up
as a response to the growth in demand to using the school building. It further
develops previous policy in this area and takes account of the provisions in
other policies including;

Child
Protection
Health
& Safety
Critical
Incident

Procedures
and Protocol:

If you wish to hire the hall/ classroom, please note the following;

Business/Profit
Organisations: €15 per hour
Non
Profit Organisations/Community meetings: €10
per hour

Please
note that payment must be made in advance of the school term for the days and
hours the premises are being hired

Read the accompanying guidelines
(appendix A) for groups/individuals
using school premises.
Read the Child Protection Guidelines
(appendix B) , Health & Safety Policy (available on our website or on
request) & Critical Incident Policy (available on our website or on
request).
Return the form (appendix C) to the office.
Attach your Public Liability Insurance
Attach a copy of your Garda Clearance to
your request to the Board of Management. If you have previously completed Garda
Clearance for St. Patrick’s NS, please tick the appropriate box.

Appendix A

Guidelines for Use of School Premises

Including the Rachel Murphy Hall and/or classrooms

Please note the following;

Any
organisation/individual wishing to use the hall or classrooms, needs to put
their request in writing to the Board of Management outlining activity, times,
dates and who will be attending.
If
the organisation/individual needs to change dates or arrange extra dates for
use of school premises or need to use extra rooms in the school, the request
needs to be put in writing to the Board of Management.
No
meeting can take place without the knowledge and approval of the Principal.
Any activities that involve children
will need to adhere to the Child Protection Guidelines and all trainers have
documentation of their Garda Clearance
All
correspondence is between the class tutor and the parents, not the school.
Therefore ensure you have an appropriate & updated database of your clients
as the Office cannot give out parent phone numbers under Data Protection
legislation
If a
class needs to be cancelled, it is up to the organisation/individual to contact
the parents of each child within that class.
All
activities or events taking place in the hall will need to produce original
evidence of adequate insurance.
All
property and equipment belonging to the school is treated with respect and left
as found.
All
classrooms are to be treated with respect and left as found.
All
property or equipment belonging to the organisation or individual is to be
removed from the premises at the end of each class.
Rubber
sole shoes to be used for any physical activities taking place in the hall.
Any
litter or rubbish is to be removed as we are a Green School.
Any
problems or breakages are to be reported immediately to the School Caretaker or
School Secretary
Lights,
heat or any kitchen equipment to be turned off if not required.
A
First Aid kit is placed in the Servery of the Hall for emergencies. All
organisations should have their own procedures for managing accidents and
emergencies and a database for contacting the parents of children in their
care.
If a
child is not collected, it is mandatory
that the individual/group contact the parent of the child and wait with the child and another adult
until someone arrives.
Under
national Child Protection Guidelines, do
not take photos or video tape children without parents written permission
Under
national Child Protection Guidelines do
not be alone with a child under any circumstances. This is for your
protection and that of the child.
In
the event of a critical incident, contact the emergency services and the
Principal immediately.

Appendix B

St. Patricks NS

Child Protection Recommendations

For all adults (staff, volunteers, parents, visitors,
extracurricular tutors, etc.)

Following
Stay Safe guidelines, any physical contact between school personnel and the
child should be in response to the needs of the child and not the needs of the
adult. School personnel should not do things of a personal nature for a child
which the child can do for him/herself.

It is
recommended that you do;

It is
recommended that you don’t;

ü
Read and abide by our Child Protection Policy and
national guidelines.

ü
Notify a teacher of any accident and report in the
Accident book.

ü
Do report any disclosure immediately to the DLP.

ü
Treat every child respectively.

Use physical punishment of any kind.
Be alone with a child in a closed environment.
Leave a child alone in a classroom unattended.
Lock classroom doors.
Allow the use of inappropriate language or
behaviours.
Send a child alone on a message. (in pairs
preferably)
Send Infant children to the toilet from the yard
alone. (in pairs or with an adult preferably)
Lift or handle children inappropriately.(including
horseplay & tickling)
Take photos or video tape children without written
permission from parents.
Change a child’s soiled clothing without another
adult present. Try to encourage the child to change his/herself.

* If in any doubt regarding a situation
contact the Principal or any teaching staff member.

St Patrick’s National School,

Glencullen,

Dublin 18.

Tel (01) 2954255

Email [email protected]

Website: www.glencullenschool.ie

Roll
Number: 17507F

Appendix C

USE OF SCHOOL PREMISES AGREEMENT

I have read the Child Protection Guidelines and understand my
responsibilities in this regard.

Signed:____________________________ Date:_____________

I have read the Health & Safety Policy of St. Patrick’s NS and
agree to adhere to procedures outlined.

Signed:
_____________________________ Date:__________________

I have read the Critical Incident Policy of St. Patrick’s NS and
agree to adhere to procedures outlined.

Signed:_____________________________ Date:__________________

I have attached my Garda
Clearance to this form.

Yes_____ No____

If no, why not.

_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

(If you
received Garda Clearance through St. Patrick’s NS in 2012/13, please note
above)